Email Or Snail Mail – What Is The Best Way To Send A Thank You Note?

So you have just aced your interview. You shake what you are sure will be your future employer’s hand and walk out of the office with a smile plastered across your face. But then it hits you, “What if I am not the only one who had such a great interview?”

Now is not the time to sit back and wait for your phone to ring. There is still one more important step in the interview process you have yet to complete: The Thank You Note.

By this point you have undoubtedly contacted your employer in various ways: in person, email, on the phone and maybe even viewed their LinkedIn profile. So which of these avenues would be the best way to thank your interviewer? Here are my suggestions:

Email – Within a few hours of the interview you should send an email thanking the interviewer for talking to you about the position. This will help cement you in the mind of the employer quickly and it shows enthusiasm for the position. It may also be a good idea to include a link that’s relevant to something you talked about during your interview like a current event or book you recently read. An email thank you is a great option if the hiring decision will be made quickly or if your interviewer travels frequently and may miss a handwritten note sent in the mail. If your interviewer will be in the office for the next few days this email is just a preliminary thank you – it should also be followed up with a hand written note. For more information about how to handle emails to potential employers check out Virginia Tech’s website. It is full of helpful email advice, and you don’t even have to be a student to use these resources!

Hand Written Letter – This is a classic for a reason. Even though the importance of a hand written thank you note seems to be stressed on every career website, most people applying for jobs still don’t write them. It is one of the easiest things you can do to help yourself land that dream job (and this I can say from personal experience). A hand written letter should be sent out the same day that the interview takes place. Make specific references to thing stalked about in the interview. It’s also a great time to reiterate why you are the best candidate for the position. has a great guide to writing a follow up thank you letter, which you can check out here.Make sure you use professional stationary -nothing with big bright colors and distracting graphics. Also, consider typing it up before hand just to make sure that you aren’t spelling anything incorrectly.

Still questioning the importance of an email or hand written thank you note? Emily Post (AKA Miss Manners) stresses the importance of both the email and the hand written thank you note. Why sell yourself short?


Laura Goldberg is originally from northern California. With her laid back up bringing and go-get-them attitude she has always been a go getter. She loves to travel and you can normally find her in the kitchen baking. She is ecstatic to be a member of NEXT for Women and looks forwarding to seeing where it can take her.



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